SGA tools and supporting documents
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Introduction to sports governance
A Code for Sports Governance
- Sport England & UK Sport Guidance on Requirement 3.4 - People Plans
- Sport England & UK Sport Guidance on Requirement 4.7 - Welfare & Safety
- UK Sport Guidance on Requirement 2.7 - Business Continuity and Succession Planning
- Questions for sports bodies: Principle 1 - Structure
- Questions for sports bodies: Principle 2 - People
- Questions for sports bodies: Principle 3 - Communication
- Questions for sports bodies: Principle 4 - Standards and conduct
- Webinar - Good governance throughout an organisation
- Annual Conference 2022 session - People Plans and workforce governance
Relevant legislation and ensuring compliance
Tools for sports organisations registered as charities:
- Amending charity governing documents - guidance note
- Name change - checklist
- Execution of documents - checklist
- Seal - checklist
- Constitutions: other types of charity - checklist
Tools for sports organisations incorporated as companies
- Companies House - checklist
- Companies House: electronic filing - checklist
- Execution of documents - checklist
- Seal - checklist
- Inspection of registers: companies - checklist
- Memorandum - checklist
Roles and responsibilities
- Specimen skills register for board members
- Directors' general duties
- The role and duties of charity trustees (England & Wales)
- Specimen code of conduct for board members
- Specimen director/trustee declaration
- Sample non-executive director's appointment letter
- Specimen role description for the chair of a board
- Senior independent director - role description
- Chair of the board - appointment, roles and responsibilities, cessation - checklists
- Sport England & UK Sport Guidance on Requirement 3.4 - People Plans
- Webinar - Directors' Duties
Building effective boards
- Board evaluation - things to consider
- Specimen board evaluation questions
- Visual aids for board evaluation in sports organisations
- Board observations - evaluation tool
- Individual board member evaluation - things to consider
- Principles of good practice for not-for-profit organisations undergoing
board performance reviews (CGIUKI) NEW - Code of practice for board reviewers: not-for-profit organisations (CGIUKI) NEW
- Specimen skills register for board members
- Governance maturity matrices for sports organisations
- Induction of board members and specimen induction pack
- Webinar - building effective boards
- Webinar - board evaluation
The role of the governance lead
- Change of company secretary checklist
- Specimen role description of a company secretary or governance lead
- Competency framework for governance professionals
Meetings and decision making
- Improving boardroom behaviour
- Sample board etiquette policy
- Sample strategic agenda
- Sample report cover sheet
- Building a board assurance framework
- Minutes checklist
- General meetings checklist
- FRC good practice guidance for general meetings (external)
Risk and control
- Risk - the Three Lines of Defence model
- Financial controls checklist
- Audit, auditors and audit exemptions checklists
- Independent examination of accounts checklist
- Insolvency checklist
- Sample conflicts of interest policy
- Sample sports organisation declaration of interests form
- Persons with significant control checklist
- Sample terms of reference for the risk committee
- UK Sport Guidance on Requirement 2.7 - Business Continuity and Succession Planning
Committees
- Sample terms of reference for the audit committee
- Sample terms of reference for the risk committee
- Sample terms of reference for the nominations committee
Also, see resources for running effective meetings (above)
Ethics and culture
- Organisational culture in sport (2018)
- Financial Reporting Council, Corporate culture and the role of boards (2016)
- Financial Reporting Council, Creating positive culture (2021)
- Club Matters resources on anti-doping
Stakeholder engagement
- Questions for sports bodies: Principle 3 - Communication
- Stakeholder communication plan
- Annual accounts checklist
- Annual reports contents checklists
- General meetings checklist
- Resolutions of members checklist
- Change of member for companies limited by guarantee checklist
- Members' rights, duties and liabilities
- The Stakeholder Voice in Board Decision Making
- FRC good practice guidance for general meetings (external)
Information management
Useful links:
- The Information Commissioner's Guide to the UK General Data Protection Regulation (UK GDPR)
- The Information Commissioner's Guide to Data Protection
- The Information Commissioner's UK GDPR resources, including:
- Getting ready for the UK GDPR self-assessment checklist
- Lawful basis interactive tool
- Personal data breach reporting
- Advice service for small organisations
- GDPR.EU guide to GDPR compliance
- The Chartered Governance Institute's guidance on GDPR
Safeguarding and welfare
All documents are provided by the NSPCC/CPSU unless otherwise indicated.
Legislation and standards
- Working Together to Safeguard Children (HMG)
- Standards for safeguarding and protecting children in sport
Definitions and signs to look out for
Policies and procedures
- Lead safeguarding officer job description
- Dealing with a concern
- Introduction to case management
- DBS checks for roles working with children (DBS)
Tools
- Safeguarding self-assessment tool
- Choosing the right training
- Help and advice on specific topics
- CPSU resources – includes webinars, podcasts, tools and templates
Safeguarding adults
All documents are provided by the Ann Craft Trust unless otherwise indicated.
Legislation and standards
Definitions and signs to look out for
Policies and procedures
- Sample safeguarding adults policy and sample safeguarding adults procedures
- Safeguarding lead sample role description
- Making safeguarding personal
- DBS checks for roles working with adults (DBS)
Tools
- Getting the right structure
- Ann Craft Trust Guide to Safeguarding Adults
- Safeguarding adults in sport framework
- Safeguarding adults in sport and activity – advice and training
- Safeguarding adults Roadmap (for organisations in England not required to complete the mandatory Framework as a funding requirement)
- Safeguarding Adults Week 2023 resources
Other safeguarding resources
- Safeguarding for charities and trustees
- Bond - Developing and modelling a positive safeguarding culture: A tool for leaders
- Ann Craft Trust: Safeguarding adults – Culture Campaign
